1. Contact us!
For applications to be submitted through School of Nursing, contact our office by emailing Laura Buchmann (lb713@sn.rutgers.edu) to initiative the process and discuss the following*:
- Name of sponsor and specific funding opportunity
- Sponsor due date
- Title (or working title)
- Proposed project period (we can help)
- Which, if any, other institutions will be involved
- Which, if any, other institutions will create budgets/receive grant funds
- Whether the proposal will include a cost share (commitment from Rutgers to fund part of the project)
- Whether you will request a waiver of indirect costs (strongly discouraged; institutional permission can take weeks)
- Whether human subjects, select agents, vertebrate animals, or other specialized research is involved
*The FXB provides independent services. If you’re a member of FXB, contact Jamie Steiger.
For applications to be submitted through another institution or Rutgers unit, provide as much of the following information as possible:
- Name of other unit/institution
- Name of lead Principal Investigator/Project Director
- Administrative contact for the submitting unit/institution
- Name of sponsor and specific funding opportunity
- Sponsor due date
- Project title (or working title)
- Proposed project period (we can help)
- Whether the proposal will include a cost share (commitment from Rutgers to fund part of the project)
- Whether you will request a waiver of indirect costs (strongly discouraged; institutional permission can take weeks)
- Whether human subjects, select agents, vertebrate animals, or other specialized research is involved
Take this step as soon as possible! More lead time permits us to provide more impactful support.
2. Remember the 10-6 rule
- Ten (10) working days before the sponsor deadline.
A detailed budget justification is due to the Office of Research Services. We will develop it into an excel budget for your review. Your justification should include the following:- Efforts for salaried personnel and the number of hours for each student worker. (You do not need to include benefits or indirect costs, as we will do that for you.)
- Include complete justifications for each partner. Benefits and indirect costs should be included.
- Six (6) working days before sponsor deadline. All application documents are due to the Office of Research Services in final, ready-to-submit form.
3. Federal/Complex Applications.
We will provide you with a summary of the application requirements and internal due dates.
4. A grants specialist will initiate an internal Rutgers Administration and Proposal Submission System (RAPSS) application.
RAPSS is a gateway for the submission, review, approval, and tracking of sponsored project proposals at Rutgers. For more information on the process, visit the Office Central Office for Research page.
Want to know more about RAPSS?
See the Office of Research and Economic Development information page.
Want to read the Uniform Guidance?
Find it here.
5. Provide us with a detailed budget justification.
We will use this information to create an Excel budget. In addition, we will complete the justification by adding information about fringe and indirect cost rates.
6. Request line editing in a timely manner.
The Associate Program Manager of Sponsored Programs, Laura Buchmann (lb713@sn.rutgers.edu) will be available to line edit your proposal upon request. Send all documents to be edited at least three days before the internal due date.
7. Submission
A grants specialist will enter the required administrative information, compile the complete application, and manage the submission process. Once finalized, you will be asked to formally review and approve the application in RAPSS for departmental review and submission to the sponsor. After submission, you will receive a copy of the application along with confirmation that it was successfully transmitted.