Additional Job Search Correspondence
Throughout your job search there will be times when you need to communicate with employers in written format. All communications, written and verbal, should portray your professionalism and strong writing skills.
Thank You Letter
Thank you letters should be sent to all those that assist you for more than a few minutes throughout your job search. When you have interviewed with an organization, send a thank you letter/email within 48 hours of the interview. If you were interviewed by multiple people, try to send a thank you note to each person. However, if you cannot get the contact information for each interviewer, send a thank you to the person that was your contact and ask them to share it with the rest of the group.
Thank You Letter Tips:
- Thank you letters should be short – may only be a paragraph, but never more than one page.
- Professional thank you notes should either be transmitted via email or typed and sent via US Mail. Do not handwrite professional thank you notes on notecards.
- After greeting the person and thanking them, focus on one of three things:
- Clarify a point that you felt did not communicate as clearly as you would have liked
- Address a relevant point you meant to cover in the interview but did not have the opportunity.
- Expand upon a point that you felt was a particularly good connection between you and the interviewer.
- Proofread, proofread, and proofread again.
- Use a standard business letter format, block (left justified) or modified block (indented)
Sample Thank you Letter
Offer Response Letters
Letter Confirming Acceptance of an Offer - Just as a job offer isn’t official until you receive it in writing, your acceptance isn’t official until you accept in writing. It does not need to be a detailed letter, but you should review that you are accepting the position and, if possible, review your start date, location and the negotiated salary. Your acceptance letter is meant to verify – it is not a place for negotiating. Should there be issues that need resolving, work those out with the employer and, if changes are made, request a new offer letter.
- Letter Declining an Offer - Whether or not you receive a written job offer, declining a job offer should be done officially in writing. You do not need to expand upon the reasons you did not accept the offer, but thank them for their time and wish them the best. In addition, to providing written decline letters being proper etiquette, they can assist you in preserving your relation with the employer. As you never know when or if your paths may cross again, this can make encounters more comfortable.
Sample Offer Response Letters
Personal Statements for Job Searching
A personal statement is a paragraph that summarizes who you are, why you are interested and what you have to offer. Think of it as your "elevator speech" - if you only had a elevator ride’s worth of time to get across to the employer why s/he should hire you, what would you say.
Areas to cover in your personal statement:
- A brief synopsis of who you are
- Why you are qualified for the position
- How the position fits into your long term goals
Personal statements are unique to each individual. Do not try to copy what you’ve seen someone else do – even if it is a struggle, take the time to form your own. For additional tips, consider this article by The Balance.
Statement of Philosophy
A statement of philosophy helps an employer get to know you as it highlights your unique approach to the nursing profession. For tips on writing a statement of philosophy, read New Health Advisor’s article.